Finance and Resources Manager Job Description
Reports to : Chief Executive
Contract terms: Fixed term contract 8th January 2024 – 30th September 2024
Working Pattern: 2 days per week, flexible
Salary: £30,000 fte, £12,857 pro rata, & 5% pension contribution.
Purpose of role
The Finance & Resources Manager is responsible for running day-to-day financial operations, preparing annual accounts, overseeing all aspects of office functions including staff resources for hybrid/remote working and providing HR support to the Chief Executive.
Since 1998 Awards Plus (as Friends of the Award to 2023) has supported children and young people in Edinburgh and the Lothians, irrespective of background or life challenges, to participate in youth awards – primarily the Duke of Edinburgh’s Award but also Junior Award Scheme for Schools (JASS), John Muir Award and others. These opportunities can build self-esteem, help establish healthy lifestyles, and lead to new skills and qualifications to help prospects.
This role is vital to the efficient running of the organisation, supporting staff, Trustees, volunteers and young people. Contract extension beyond September is possible depending on funding.
- Prepare and oversee monthly payroll.
- Budget and funding oversight including project budgets, sharing with staff, reporting to funders.
- Maintain monthly cash flow forecasts, liaise with Treasurer, report to Trustees.
- Supervise administration staff for banking and invoice processing.
- (Funding applications – not a core element of the role, however there is scope to consider an additional day/week for an experienced fundraiser).
- Reporting requirements
- Report monthly cash flow forecasts to Board.
- Update monthly project budgets for staff.
- Contribute financial information to funding applications and reports.
- Prepare annual accounts, including process oversight.
- Report to OSCR.
- Oversight of Junior Award Scheme for Schools/JASS, tracking sales and supporting JASS administration.
- Oversee phone contracts, contact with IT Foundations.
- Maintain and organise SharePoint folders.
- Office/The Risk Factory oversight and relationship management.
- Annual review of policies and procedures.
- HR support
- Review job adverts and job descriptions.
- Publicise job adverts, assist with shortlisting and interviewing.
- Manage contract paperwork, PVG applications, provide induction support to new staff.
- Manage staff resources.
- Support safeguarding processes.
- Experience in financial management and preparation of accounts.
- Experience with Microsoft Excel and other accounting software.
- Strong administration and organisational skills.
- Excellent interpersonal skills.
- Good communication skills, both written and oral.
- Ability to work flexibly, with minimal supervision, organising and planning own workload.
- Experience of working in Third Sector settings.
- Knowledge of and interest in outdoor learning and nature-based youth awards, including Duke of Edinburgh’s Award.
- Experience with Xero accounting systems.
- Experience of processing payroll.
- Experience of grant funding applications.
- Experience of safeguarding and child protection processes.
Christine Carlton can be contacted for informal discussion about the role, firstname.lastname@example.org.
To apply please send a CV and covering letter to Rob Bushby, email@example.com by 5pm Tuesday 5 December. Interviews will be held on Thursday 7th or Friday 8th December.